Start with a company that you can trust......….Better Business Bureau (BBB) accredited and NACE national award winning full service event planning firm with Hawaii’s ONLY Certified Professional Catering Executive (CPCE) and Certified Meeting Planner (CMP) dedicated to service excellence. Call (808) 782-4514 to check availability or e-mail info@hawaiiweddingsandevents.com

 

Virtual (e-mail only) Consulting and Event Design 

Minimum of two (2) hours of e-mail only consulting services is perfect for the bride that may just need to kick-start her wedding planning by booking Hawaii's top wedding professionals, working out a realistic budget or wants assistance in designing the wedding of her dreams. 

 

On Site Coordination, Consulting/Event Design Meeting 

Minimum three (3) hours for on-site coordinator (ceremony only), or consulting and/or event design meeting to work on a realistic budget, determine the appropriate venue and event design.   

 

My Oahu Wedding Scouting Trip 

For those of you that are fortunate to make a scouting trip for your Oahu wedding, our scouting trip package is perfect for assisting you with efficiently arranging your appointments with Hawaii ’s top wedding professionals and venues based on your budget and style preferences.    Hawaii Weddings and Events will pick up bride and groom and will take to each of their scheduled appointments so you don’t have to worry about navigating the streets of Honolulu or renting a car.  On average, due to travel time and the amount of time each appointment takes, you will average between 5-7 appointments per 8-hour day (less for appointments on the West Side or North Shore)

 

“It’s My Wedding Day” – Day of Coordination for your Hawaii Wedding -
Perfect for very organized couples that have made and finalized with their venue and vendors and are having their wedding ceremony and reception in one location.

  • Our bridal checklist is sent to client and is returned to Hawaii Weddings and Events one month prior to the wedding day.
  • Copies of all finalized contracts with vendors as well as catering event order and floor plan provided by client to Hawaii Weddings and Events one month prior to wedding day
  • Preliminary timeline sent to Hawaii Weddings and Events one month prior to wedding day so that there is time to review and make appropriate adjustments after reconfirmations are made with vendors.
  • In person meeting with bride and groom up to two weeks prior to wedding day
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • Ensures ceremony and reception venue are set-up as pre-arranged by the client
  • On-site wedding coordinator for up to 7 hours.   Additional hours on wedding day are available at special rate of $75.00 per hour.   
  • Rehearsal (one hour) is reserved on month prior to wedding at most venues and charged at additional $200.00 plus tax due to travel time involved.

“Here and There” – Day of Coordination Package (two venues) 
Perfect for highly organized couples that have made and finalized with their venue and vendors and are having their wedding ceremony and reception in two different venues which will require more on-site coordination time and logistics to manage.

  • Our bridal checklist is sent to client and is returned to Hawaii Weddings and Events one month prior to the wedding day.
  • Copies of all finalized contracts with vendors as well as catering event order and floor plan provided by client to Hawaii Weddings and Events one month prior to wedding day
  • Preliminary timeline sent to Hawaii Weddings and Events one month prior to wedding day so that there is time to review and make appropriate adjustments after reconfirmations with vendors.
  • In person meeting with bride and groom up to two weeks prior to wedding day
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • Ensures ceremony and reception venue are set-up as pre-arranged by the client
  • On-site wedding coordinator for ten (10) hours on wedding day.   Additional hours are available at special rate of $75.00 per hour.
  • Rehearsal (one hour) is reserved one month prior to wedding at most venues and is charged at additional $200.00 plus tax due to travel time involved.

“For My Peace of Mind” - Your 90-Day Countdown to a Stress Free Wedding Day!  
For those couples that have made all of their own Hawaii wedding arrangements but just don't know how to tie up all those loose ends or are starting to feel a little overwhelmed or unsure if they have done everything correctly.

  • Our bridal checklist is sent to client to ensure that all of the “little” details have been covered and is returned to Hawaii Weddings and Events three months prior to the wedding day.
  • Coordinating services will commence three months prior to the wedding day with an average planning/coordination time of 50-60 hours devoted to making your wedding day seamless.
  • Client provides copies of all contracts that have been secured to Hawaii Weddings and Events not later than three months prior to the wedding day
  • Five (5) in person meetings or telephone consultations at critical checkpoints (3 months, 2 months, 1 month out, 2 weeks out and final meeting with venue one week prior to wedding)
  • In depth review of all vendor contracts and reconfirmation of all vendor services
  • Preparation of detailed timeline that not only includes the day of the wedding, but includes your deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, final counts, etc.)
  • Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • Ensures ceremony and reception venue are set-up as arranged by the client
  • On-site wedding coordinator nine (9) hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production. 
  • Rehearsal (one hour) is reserved one month prior to wedding date at most venus

Lanikuhonua “Where Heaven Meets the Earth” Consulting and Day Of Coordination Package 
Our newest package has been created just for our Lanikuhonua brides who still want to do the majority of their own planning but do need just a little more help due to the additional logistics of this beautiful off-premise oceanfront location.

  • Six (6) virtual consulting hours are provided to help provide you with referrals for key vendors (additional virtual consulting hours if needed are available at $75/per hour).
  • Hawaii Weddings and Events will prepare a custom floor plan of the reception based on your requirements (head table, number of guests, dance floor, type of menu, etc.)
  • Hawaii Weddings and Events will take care of ordering your rental equipment (tent, tables, chairs, linen, china, glassware, etc.) based on your specific event needs to ensure that nothing is overlooked and that set-up and breakdown is achievable within the given time frame.
  • Our bridal checklist is sent to client to ensure that all of the “little” details have been covered and is returned to Hawaii Weddings and Events two months prior to the wedding day.
  • Copies of client’s finalized contracts with vendors are provided by client to Hawaii Weddings and Events two month prior to wedding day
  • Preliminary timeline sent to Hawaii Weddings and Events two month prior to wedding day so that there is time to review and make appropriate adjustments after reconfirmations with all vendors.
  • In person meeting walk through with bride and groom at Lanikuhonua up to two weeks prior to wedding
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • On-site wedding coordinator for nine (9) hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production)
  • Ensures ceremony and reception venue are set-up as required serving as liaison between party rental company and the caterer to ensure everything is set-up, serviced and removed as required by the venue.
  • Rehearsal (one hour) may be reserved one month prior to wedding date at most venues

“For Sanity’s Sake”…......Consulting and 120-Day Countdown package 
This value added package has been created for the today’s busy bride that wants to do most of her Hawaii wedding planning, may have definite ideas in mind, but doesn’t know which vendors would be most appropriate or how to get started.   Hawaii Weddings and Events becomes your “partner” in the planning process so you can feel confident with your decisions each step along the way and have someone to bounce ideas off of as well as get honest constructive feedback on planning your Hawaii wedding.

 

  • The “For Sanity’s Sake” package includes twenty (20) virtual consulting hours ($1500 value) which will be especially helpful in the beginning stages of your wedding planning to help streamline the process of securing your professional vendors so you can rest assured you have the right people in place.
  • Our bridal checklist is sent to client to ensure that all of the “little” details have been covered and is returned to Hawaii Weddings and Events three months prior to the wedding day.
  • Coordinating services will commence four months prior to the wedding day with an average planning/coordination time of 60-70 hours devoted to making your wedding day seamless.
  • Client provides copies of all contracts that have been secured to Hawaii Weddings and Events not later than four months prior to the wedding day
  • Six (6) in person meetings or telephone consultations at critical checkpoints (4 months, 3 months, 2 months, 1 month out, 2 weeks out and final meeting with venue one week prior to wedding)
  • In depth review of all vendor contracts and reconfirmation of all vendor services
  • Preparation of detailed timeline that not only includes the day of the wedding, but includes your deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, final counts, etc.)
  • Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • Ensures ceremony and reception venue are set-up as arranged by the client
  • On-site wedding coordinator nine (9) hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production. 
  • Rehearsal (one hour) may be reserved one month prior to your wedding date at most venues

“We’re Tying The Knot”

Your “one stop shop” for wedding planning!  This package is truly for couples that just don’t have time (or want to) attend to all the intricate details in planning a wedding.  

 

  • Coordination services commence 12 months prior to date with an average planning/coordination time of 110-120 hours
  • Service includes assistance in securing venue(s) which may include site inspections of facilities
  • Making all vendor arrangements based on clients realistic budget and preferences.
  • Assisting with "design or theme" of wedding
  • Assisting with menu planning
  • Suggestions for floor plans
  • Fourteen (14) in person meetings or telephone consultations to guide you through each step of planning with priorities each step of the way (12 months, 11 months, 10 months, 9 months, 8 months, 7 months, 6 months, 5 months, 4 months, 3 months, 2 months, 1 month out, 2 weeks out and final meeting with venue one week prior to wedding)
  • In depth review of all vendor contracts and reconfirmation of all vendor services as well as payments
  • Preparation of detailed timeline that not only includes the day of the wedding, but includes your monthly meetings, deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, final counts, etc.)
  • Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
  • Set-up of reception table (guest book, name list, gift card basket, etc)
  • Ensures ceremony and reception venue are set-up as arranged by the client
  • On-site wedding coordinator for wedding rehearsal (one hour) and up to ten (10) hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production.  *If rehearsal is conducted by minister, may apply rehearsal time to ceremony day for a total of 11 hours.

    Confirmation of your event date, and start of consulting services and/or coordination services will not commence until non-refundable retainer fee and signed contract are received.   Payment may be made via cash,  cashiers check, personal check ( USA only) or credit card with a 3.5% processing fee  Travel fee of $50-$75 is assessed for all events outside of Waikiki Neighbor Island available with all associated travel expenses (airfare, car and hotel)