Better Business Bureau (BBB) accredited and NACE national award winning full service event planning firm with Hawaii’s ONLY Certified Professional Catering Executive (CPCE) and Certified Meeting Planner (CMP) dedicated to service excellence.

Hawaii Weddings and Events prides itself in providing value oriented services for all types of brides, whether you want a simple beach wedding or an extravagant affair, we have something for you.   Call (808) 782-4514 to check availability or e-mail info@hawaiiweddingsandevents.com

BEACH WEDDING PACKAGES:

Your Oahu beach wedding at Waialae Beach Park (available Monday through Thursday only) includes arranging permit with the Department of Land and Natural Resources (DLNR) with required Certificate of Insurance and an on-site coordinator for the ceremony that brings your beach permit, flowers and serves as your witness for your wedding day.      

Just the Two of Us Beach Wedding Packages - $495 plus tax

• DLNR beach permit

• Two fresh seasonal floral leis for bride and groom

• Licensed non-denominational minister to perform your ceremony

• Commemorative wedding certificate

• On-site wedding coordinator for the ceremony that brings the beach permit, leis and serves as witness

Ku`uipo  (Sweetheart) Beach Wedding Package - $2395 plus tax

• DLNR beach permit

• Limousine to pick up bride and groom from Waikiki and bring to site and return after ceremony (two hour total charter)

• Licensed non-denominational minister to perform your ceremony

• Commemorative wedding certificate

• Bridal bouquet (seasonal flowers in your choice of colors)

• Traditional Maile lei for groom

• Hawaiian guitarist for ceremony

• A photographer for up to 1 1/2 hours (digital, all images on CD)

• A videographer for ceremony (edited DVD sent within 45 days)

• On-site wedding coordinator for the ceremony that brings the beach permit, leis and serves as witness

 *Additional locations that may be permitted available upon request with additional fees due to travel time.  

 OCEANFRONT VENUE WEDDING:

Moana Surfrider Oceanfront Wedding Ceremony Package  - $3495 plus tax

• Available at the Grand Terrace at 5:30pm (Monday through Thursday)

• Includes ceremony site and service charge for one hour total  

• Non-denominational minister to include Hawaiian lei exchange between bride and groom  

• Hawaiian guitarist (add $100 if want to change to harpist)  

• On-site wedding coordinator for one hour  

• Archway and six stanchion poles  

• Uncovered white outdoor chairs (up to 30)  

• Seasonal floral boutonniere for groom to match bride’s bouquet  

• Seasonal floral bouquet for bride (provide your colors)  

• Seasonal floral leis for lei exchange (bride and groom)  

• Lauhala fans for your guests (up to 30)  

• Commemorative wedding certificate  

• Wedding gift for bride and groom

Moana Surfrider Oceanfront Lanikai Ceremony and Reception Package – inquire for details

Your one-stop shop for planning your wedding and reception at the Moana Surfrider's Lani Kai Room!  This all inclusive package is available Sunday through Thursday with a minimum of 40 guests (maximum of 80).  With no worries about inclement weather or your guests being too hot, experience extraordinary views that feature the famous banyan tree and courtyard.  Be inspired as you gaze across the pool deck towards Waikiki Beach, Diamond Head and out over the blue Pacific Ocean.

All inclusive package includes ceremony decorated with flowers which are re-used for your guest tables, non-denominational minister to perform your ceremony, ceremony music, cocktail hour with appetizers, candy buffet, plated dinner, wedding cake, special linens to match your decor, service charge and tax.

Waikiki Sunset Ceremony Package - $2795 plus tax

Say "I DO" on the oceanfront lawn as you exchange your vows and start your life together

• The Waikiki Sunset Wedding Package is available on Mondays, Tuesdays and Thursdays (excluding holidays).   

• Conveniently located for your friends and family, ceremony is held on the lawn of the Waikiki Aquarium, located next to a living reef on the Waikiki shoreline.

• Non-denominational minister to perform your ceremony

• Acoustic Hawaiian Guitarist to sing Hawaiian Wedding Song as you walk down the aisle  

• Leis draped on shepherd hooks to create your aisle

• Seating for up to 50 guests

• Two seasonal floral leis for bride and groom for your lei exchange  

• Commemorative wedding certificate  

• On site coordinator for ceremony  

• Additional services are available upon request 

• Receptions are also available at this location for up to 200 guests (additional rental and coordination fees apply)

ALA CARTE SERVICES

Budget Plan - $295 plus tax

We know from experience that much of the stress of wedding planning is when couples overextend themselves by not starting out with "realistic" figures or completely forgetting something which could result in very costly mistakes later.    A preliminary questionnaire will be sent to obtain necessary information to prepare your Oahu wedding ceremony and reception budget which start you off on the right path.

Candy Buffet:

Exclusive service for Hawaii Weddings and Events clients, save yourself the time, money and the aggravation of buying and/or shipping glass containers, scoops and candy!    No more figuring out how you're going to transport, set-up and replenish the candy during your event and what to do with the containers when you're done.  

Service includes set-up of the candy buffet (re-using your reception table), glass containers, scoops, labels for all candy items, purchasing of 8-10 different types of candy (type based on whether indoors or outdoors), cellophane bags with twist ties and breakdown.      Pricing is dependent upon number of guests, type of candies used (higher cost associated with limiting colors to only 2-3) and the number of containers.  

Consulting/Pre-Planning:  

• Free initial consultation (one hour) which is used to determine which of our services may best suit your needs.  Additional time is charged at an hourly rate of $75/per hour plus tax.

• Hourly virtual (e-mail) consulting - $75.00 per hour plus tax  Based on 25 e-mails per hour which may be used to answer your planning questions, provide vendor resources that match your style and budget, event design, timing, etc.

• Telephone consulting - $75.00 per hour

• For those that prefer to talk via phone

• Unlimited virtual (e-mail) Consulting - $300 plus tax/per month
  For those that may need a lot of help and reassurance and don’t want to worry about how many hours they have used, Hawaii’s only dually certified professional planner will become your trusted advisor, answering your planning questions, provide vendor resources that match your style and budget, review all of your inspirations and offer guidance on which Oahu vendors may help create the look you want, review your budget to ensure realistic and vendor contracts to ensure you haven't overlooked any critical elements.

On-Site Coordination:

• Additional on-site coordination hours on wedding day are available at special rate of $75.00 per hour and may be required if you have rental items that needs to be collected at the end of the event on behalf of other vendors (ie: rental vases, linen, etc.) 

• Additional staff for two locations, extensive set-ups.  We’re awesome at what we do, but there are some times that due to additional requirements (ie: do it yourself décor or centerpieces, time constraints and other logistics that additional staff would be required as we can’t be at two places at once.  Additional staff is available at $35.00 plus tax/per hour (minimum 4 hours).  Please discuss details with your coordinator to determine if additional staff may be required to ensure the needs of your event are met.

• A la carte hourly on-site coordination is $125.00 plus tax per hour with a 3 hour minimum

Personal Event Shopper Service - $35 plus tax per hour (3 hour minimum)

Exclusive service for Hawaii Weddings and Events clients.  Are you wondering just how you are going to manage to get all of your errands done the week of your wedding day without going crazy?   Let Hawaii Weddings and Events take some of the pressure off of you with our new personal event shopping service (inquire for full details)

Rehearsal:

• Rehearsal Coordinator - $200 plus tax is reserved one month prior to wedding (based on availability of the venue and coordinator) and is charged at additional $200 plus tax/per hour (*note:  if bridal party/parents are on time and focused then one hour of time suffices).

• Rehearsal Dinner Coordination and Set-Up - $95 plus tax/per hour Includes rehearsal dinner recommendations, reservations, set-up of table decor (additional fees apply depending on whether fresh flowers or rental of such items as candles, Moroccan lamps, etc., pick-up and delivery of your bridal party gifts to venue

Rentals Specialist - $295 plus tax

• Pulling hairs trying to figure out tent size, table needs, chair types, lighting and more?

• Hawaii Weddings and Events will prepare a floor plan of your tent layout based on your requirements (head table, number of guests, dance floor, type of menu, etc.)  

• Hawaii Weddings and Events will take care of placing your preliminary rental order so that you know what to budget for your wedding

• Final rental order is completed two weeks prior to wedding date

• Client contacts rental company with credit card number for payment rentals

• Client is responsible for having on-site person to meet rental company and sign delivery paperwork

Rentals and Products (priced per piece) - Exclusive to clients of Hawaii Weddings and Events

See photo album in our Facebook Fan Page Hawaii Weddings and Events

Exclusive service for clients of Hawaii Weddings and Eevnts. Perfect for destination weddings and those going "green", our ever expanding inventory includes votive candle holders (clear, frosted, sage green with rafia or purple), LED battery lights for outdoor events, bamboo runners, Moroccan Lamps, a variety of vases, frames that are used for table numbers, table tent cards and menu signage, etc.     See photo album in our Facebook Fan Page Hawaii Weddings and Events

Simply Set-up - $95 plus tax per hour/per staff (minimum of 3 hours)

Perfect for brides that have a ceremony at one location and a small reception at another location and simply doesn't have anybody to take care of the set-up for her reception.   An on-site staff person (which is not a coordinator position will set-up your reception table (gift box, guest book, seating assignments, etc) favors, place cards, table numbers, fans, etc. 

The number of hours, number of staff and pricing is dependent upon whether items are pre-delivered to venue or if staff has to pick-up items in advance of wedding date as well the number of staff that is required to complete the tasks within the given time frame.

Timeline Development - $295 plus tax

E-mail consulting service, client to provide their preliminary timeline, answers our questionnaire questions and provides list of vendors (and number of hours they are reserved for) and we’ll develop your timeline for you to ensure it is realistic and workable.  Does not include reconfirming vendors or distribution.

COORDINATION PACKAGE INCLUSIONS (for all wedding packages listed below)  

• A detailed bridal questionnaire form which is completed and returned by the client between 1-3 months prior to the wedding date depending on the level of service you have selected.

• Client to provide copies of all finalized contracts with vendors in order for us to reconfirm their services and timing

• Hawaii Weddings and Events thoroughly reviews all of your documentation to ensure that nothing has been overlooked, that timing is appropriate and set-up may be completed within the given time frame

• Detailed final timeline prepared and distributed to all of your vendors

• In-person meeting with couple one week prior to wedding day.

• Arrangement for collection of items from couple for wedding day such as: candles, guest book, favors, toasting glasses, place cards, etc.

• Double checks your seating chart against your guest list to ensure no errors

• Greeting vendors and directing as needed.

• Ensures ceremony and reception venue are set-up as pre-arranged with venue and as shown on floor plan and matches your seating chart

• Set-up of reception table (guest book, name list, gift card basket, as identified in answers provided in the bridal questionnaire form). 

• Ensuring proper placement of seating cards, wedding favors, programs, disposable cameras, etc.
  Wedding day emergency kit

• Assist with distribution and pinning of all corsages, boutonnieres, wedding flowers, flower baskets and ring pillow

• Greeting your guests and directing them to ceremony area

• Ensuring musicians are cued and ready to go

• Lining up and cueing your wedding party for processional

• Making sure the bride is ready to walk down the aisle ensuring dress looks perfect for your entrance

• Greeting your reception table staff and answering any questions they may have.

• Ensuring bride and groom have an amazing, fun and stress-free wedding day!

OFF-PREMISE INCLUSIONS AND GUIDELINES (included in our Lanikuhonua, Lokahi, For Sanity’s Sake and “We’re Tying the Knot” Coordination and Consulting Packages):

• Hawaii Weddings and Events will prepare a custom floor plan of the reception based on your requirements (head table, number of guests, dance floor, type of menu, etc.)  

• Hawaii Weddings and Events will take care of ordering your rental equipment (tent, tables, chairs, linen, china, glassware, etc.) based on your specific event needs to ensure that nothing is overlooked or duplicated by caterer and that set-up and breakdown is achievable within the given time frame.  

• Please note that events over 100 guests may require you to secure the day before for tent installation to ensure your event is set-up prior to your guests arrival (the larger tents can take 4-5 hours just to install which doesn't include your table set-up time).

• Rental company to set-up tent, lighting, arch and tables.  Coordinator will place linen and set-up ceremony chairs, and caterer to place china/flatware.

• Caterer to be scheduled for the start the event to properly service your guests (cocktails, hors d'oeuvres, bussing tables, removing garbage, serving food, manning buffet, taking drink orders, etc.) and are to assist with breakdown of all tables and chairs (stacked up on concrete) as well as removing garbage at the end of the evening (as required by venue)   If your caterer does not provide this service, we may make arrangements to bring in additional staff at a rate of $35/per hour (4 hour minimum).

"Elua" Day-Of Coordinator package - $1195 plus tax

Perfect for very organized couples that have made and finalized with their hotel venue, will be hiring all of their own vendors without any guidance, will finalize all of their own contracts and just needs someone to double check all of their arrangements and to have an on-site coordinator to manage the days’ event.

Retail value of this package is $1425 plus tax with an average of 24 hours devoted to consulting, thorough review of all details, pre-meeting and day of assistance.

• Four (4) hours of virtual consulting services start immediately upon receipt contract and retainer to answer timing questions or provide vendor referrals. Additional hours available at $75.00 per hour

• All services listed “Coordination Packages Inclusions”

• Client to provide copies of catering event order and floor plan, vendor contracts and bridal questionnaire form to Hawaii Weddings and Events two months prior to wedding day

• On-site wedding coordinator for up to nine (9) hours on wedding day starting 2 hours prior to ceremony start time.

• Additional services may be added (ie: consulting, additional on-site time, rehearsal, etc.) as needed (pricing listed under “Coordination Package Additions”

• Travel fee of $50-$75 applies for all events outside of Waikiki  

Lanikuhonua "Where Heaven Meets the Earth" Consulting/Coordination Package - $1695 plus tax

Our most popular package has been created just for our  Lanikuhonua brides who still want to do the majority of their own planning but do need just a little more help due to the additional logistics of this beautiful off-premise oceanfront location.   

Retail value of this package is $2300 plus tax with an average of 60 hours devoted to consulting, rentals management, thorough review of all details, pre-meeting, rehearsal and day-of assistance.

• Six (6) hours of virtual consulting services start immediately upon receipt contract and retainer to answer questions and help refer you to appropriate vendors.  Additional hours available at $75.00 per hour.

• All services listed “Coordination Packages Inclusions”

• Off premise inclusions and requirements as listed below

• Client to provide copies of all vendor contracts and bridal questionnaire form to Hawaii Weddings and Events two months prior to wedding day 

• Wrap up work commences two months prior to wedding date

• Includes off-premise inclusions

• On-site wedding coordinator for up to ten (10) hours on wedding day starting 2 hours prior to ceremony start time.

• Rehearsal (one hour) is included in package – reserved on month prior to wedding date

• Additional services may be added (ie: consulting, additional on-site time, etc.) as needed (pricing listed under “Coordination Package Additions”

• Travel fee is included with this package which may also be used by other off-premise venues such Oasis World Estates, The Bayer Estate, Waikiki Aquarium, Iolani Palace, Kualoa Ranch and other locations within 45 minutes of Waikiki.     Add $300 more for North Shore properties such as Loulu Palms Estate.

 “For My Peace of Mind” Consulting and Coordination Package - $1695 plus tax

Great wrap up package!  For those couples that have made all of their own Hawaii wedding arrangements at a hotel venue, have booked their vendors and just don't know how to tie up all those loose ends or are starting to feel a little overwhelmed or unsure if they have done everything correctly.  

Retail value of this package is $2000 plus tax with an average of 50 hours devoted to consulting, assisting with finalizing details, a thorough review of all details, pre-meeting, rehearsal and day-of assistance.

• Six (6) hours of virtual consulting services start immediately upon receipt contract and retainer.  Additional hours available at $75.00 per hour.

• All services listed “Coordination Packages Inclusions”

• Bridal questionnaire form is completed and returned to Hawaii Weddings and Events three months prior to wedding day

• Wrap up work commences three months prior to wedding day

• Hawaii Weddings and Events will assist you in finalizing your catering event order and floor plan with your venue upon receipt of your bridal questionnaire form and vendor contracts.

• On-site wedding coordinator for up to ten (10) hours on wedding day starting 2 hours prior to ceremony start time.

• Rehearsal (one hour) is included in package – reserved on month prior to wedding date

• Additional services may be added (ie: consulting, additional on-site time, rehearsal, etc.) as needed (pricing listed under “Coordination Package Additions”

• Travel fee of $50-$75 applies for all events outside of Waikiki  

“Lokahi (Unity Expressed with Harmony)” Consulting and Coordination - $2295 plus tax

Our newest package has been created for those clients who needed a little more help but also needed to keep their spending plan in line.  By having a partner in the planning process, you’re able to stay balanced in your relationship  

Retail value of this package is $3125 plus tax with an average of 60 hours devoted to budget review, consulting, assisting with finalizing details, a thorough review of all details, pre-meeting, rehearsal and day-of assistance.

• Review of client's budget

• Twenty (20) hours of virtual consulting time (or telephone calls) start immediately upon receipt contract and retainer to answer questions and assist you with vendor referrals appropriate to your needs.  Additional hours available at $75.00 per hour.

• All services listed “Coordination Packages Inclusions” listed above

• Includes off-premise inclusions

• Bridal Questionnaire form is completed and returned to Hawaii Weddings and Events four months prior to wedding day

• Assists with finalizing details with venue and vendors

• Preparation of detailed pre-wedding day timeline to include final flower order deadline, vendor payments, guaranteed counts, etc.

• On-site wedding coordinator for up to ten (10) hours on wedding day starting 2 hours prior to ceremony start time.

• Rehearsal (one hour) is included in package – reserved on month prior to wedding date

• Additional services may be added (ie: consulting, additional on-site time, etc.) as needed (pricing listed under “Coordination Package Additions”

• Travel fee is included with this package

 “For Sanity’s Sake”…...Consulting and Coordination - $2595 plus tax
This SUPER value added package has been created for the today’s busy bride that wants to do most of her Hawaii wedding planning, may have definite ideas in mind, but doesn’t know which vendors would be most appropriate or how to get started.   Hawaii Weddings and Events becomes your “partner” in the planning process so you can feel confident with your decisions each step along the way and have someone to bounce ideas off of as well as get honest constructive feedback on planning your Hawaii wedding.   The next best thing to a full-service package.

Retail value of this package is $3875 plus tax with an average of 80 hours devoted to budget review, consulting, event design, assisting with finalizing details, finalizing vendors, a thorough review of all details, pre-wedding timeline, pre-meeting, rehearsal and day-of assistance.

• Budget preparation for wedding ceremony and reception

• Thirty (30) hours of consulting time starts immediately upon receipt contract and retainer to assist with booking and finalizing vendor arrangements and event design.  Additional hours available at special rate of $50.00 per hour

• Monthly teleconference calls (in addition to above consulting time)

• All services listed “Coordination Packages Inclusions” listed above

• Includes off-premise inclusions

• For Sanity’s Sake working calendar is sent to clients to help prioritize order of booking your vendor services

• Bridal questionnaire is completed and returned to Hawaii Weddings and Events four months prior to wedding day

• Preparation of detailed pre-wedding day timeline to include final flower order deadline, vendor payments, guaranteed counts, etc.

• On-site wedding coordinator for up to ten (10) hours on wedding day starting 2 hours prior to ceremony start time.

• Rehearsal (one hour) is included in package – reserved on month prior to wedding date

• Additional services may be added as needed (pricing listed under “Coordination Package Additions”

• Travel fee is included with this package

“The Procrastinator" Make It Happen Package - $2595 plus tax

Are you less than six months out from your wedding and don't have all your vendors booked?  Has a new job, additional projects or school put your wedding planning on the back burner?  Are you looking at countless websites at all hours of the morning driving you crazy?  Do you have ideas on decor but have no clue how to put it all together?   Do you just want someone to "make it happen."

The procrastinator package is for those brides that are willing to let go and trust their wedding planner to secure the vendors that are most appropriate for needs, budget and style and take their design concepts and put it all together.  Making decisions is the most difficult part of wedding planning, and also the part that creates delays.   If you allow us to take the reins and make some of these decisions for you, we can get you back on track with your planning in a very short period of time.

• Ten (10) hours of virtual consulting to answer questions, review ideas, budget, etc.

• Ten (10) hours is used to secure your remaining vendors and develop design concept

• All services listed “Coordination Packages Inclusions” listed above

• Includes off-premise inclusions

• Bridal Questionnaire form is completed and returned to Hawaii Weddings and Events three months prior to wedding day

• Assists with finalizing details with venue and vendors

• Preparation of detailed pre-wedding day timeline to include final flower order deadline, vendor payments, guaranteed counts, etc.

• Preparation of wedding day timeline and distribution to all vendors

• On-site wedding coordinator for up to ten (10) hours on wedding day starting 2 hours prior to ceremony start time.

• Rehearsal (one hour) is included in package – reserved on month prior to wedding date

• Additional services may be added (ie: consulting, additional on-site time, etc.) as needed (pricing listed under “Coordination Package Additions”

• Travel fee is included with this package  

"We're Tying The Knot Full Service Coordination - $4295 plus tax

Your "one stop shop" for wedding planning!  This package is truly for couples that just don't have time (or want to) attend to all the intricate details in planning a wedding.  

Retail value of this package is $6500 plus tax with an average of 200 hours devoted to budget review, consulting, event design or theme, menu planning, assisting with finalizing details, liaison with all vendors and finalizing contracts on behalf of client, a thorough review of all details, pre-wedding timeline, pre-meeting, rehearsal and day-of assistance.

• Budget preparation for wedding ceremony and reception

• Services start immediately upon receipt contract and retainer

• All services listed “Coordination Packages Inclusions” listed above

• Includes off-premise inclusions

• Monthly telephone consultations or in-person meetings starting up to 15 months prior to wedding  day

• Assisting with “design or theme” of wedding

• Assists with menu planning

• Serves as liaison with all vendors and follows up on contracts on behalf of client

• Rehearsal (one hour) is included in this package - reserved one month prior to wedding date

• Assistance with rehearsal dinner plans is included in this package

• On-site coordinator for up to ten (10)  hours on wedding day 

• Travel fee is included in this package

Reservations and Payments

Due to the volume of inquiries we receive, an event date is not confirmed until a signed copy of contract and anon-refundable retainer fee is received by Hawaii Weddings and Events at which time consulting and coordination services will commence.    

Payment may be made via cash,  cashiers check personal check ( USA only) or

credit card with a 3.5% processing fee.   A $30 fee will be assessed for any returned checks  

Full payment of remaining balance is due one month prior to event date.

Packages and prices are subject to change without prior notice

Once signed contract and retainer is received you are "locked in" to

 your package rate and inclusions as noted on contract